Policies for Sponsored Programs
- 赠予与资助
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Gifts (including bequests) are monies or property 给n voluntarily, without expectation of return or compensation on the part of the donor. 奖助金, 另一方面, are monies or property awarded to the University with terms and conditions for the use of the funds/property.
All grants must route through the Office of 研究 and Sponsored Programs.
检查 判断矩阵 for assistance in determining whether the funding is a grant or a gift.
- PI / PD资格
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The following personnel are eligible to serve as the principal investigator (PI) or project director (PD) on a sponsored program:
- Full-time UTC faculty in tenured, tenure-track, and non-tenure-track appointments
- UTC全职员工
Adjunct faculty and individuals in courtesy or honorary appointments typically are 不合格的 to serve as the PI/PD on a sponsored program.
- 利益冲突
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UT Faculty and 工作人员 are expected to take all reasonable precautions to ensure that their outside interests (including interests of a spouse, 抚养的孩子, and non抚养的孩子) do not place them in conflict with carrying out their duties and responsibilities as employees of the university. This includes avoiding the potential to compromise or appear to compromise their judgement when conducting or reporting research.
UT政策#GE0002 explains the UT Conflict of Interests Policy, details faculty and 工作人员 reporting requirements, and provides links to the Outside Interest Disclosure Form that all faculty and 工作人员 should complete annually. For help completing the OID form, review our OID guide for researchers 在这里.
Note that t在这里 is no penalty for reporting an interest through the OID form and having a declared interest does not in在这里ntly prevent proposal submissions, though a management plan may be needed.
- 无薪学生工
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An “unpaid student worker” is 一个学生 who serves in a role that, if included in the budget, would be considered a personnel role. Participants in a workshop or other activity for the sole purpose of receiving training or completing a learning experience are not considered unpaid student workers. 请参阅 无薪学生工 on Sponsored Programs infosheet to determine if this policy applies to your project.
- UT Employee Code of Conduct
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UT的 行为准则 is intended to assist employees and their departments in creating a responsible and ethical workplace. It outlines the basic expectations for employees, directs them to policy requirements and training resources and provides instructions for reporting concerns and violations.
- 报告的骚扰
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For information on UTC’s procedures for reporting sexual and other forms of harassment to NSF, click 在这里.
- UT财政政策
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The following fiscal policies are relevant to sponsored programs. Please keep them in mind as you work with ORSP to prepare budgets for proposal submissions and implement awarded projects:
- 额外服务工资
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UT财政政策 FI0207 specifies certain conditions that must be met in order for extra service pay to be allowable for exempt 工作人员, 12个月的老师, and/or 9-month faculty during the academic year from federal or federal flow-through funds. For non-federal sponsors, the institution has more discretion in considering special circumstances under which extra services pay may be approved. 看到 额外服务工资 Procedure Statement for guidance on when and how to submit the 额外服务工资 Preapproval Form.
- 成本份额
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Cost-share, also called matching funds, is sometimes required for grant programs. Cost-share is financial or other resources (personnel time, 等.) which the funding organization requests or requires that the applicant contribute or “share” to support the grant-funded program or project.
Cost-share may be in cash or in-kind. Cash cost-share is when UTC or a partner commits to outlay funds to support the project/program. In-kind cost-share occurs when UTC or a partner commits to providing resources that are not cash but can be assigned a cash value (e.g., personnel time, use of facilities, use of equipment, 等.). If you are working on a project that involves cost-share, contact ORSP immediately for additional information specific to the project you are working on. Here are some general notes 赌球app the use of cost-share:
- All UTC cost-share must be approved in writing by an appropriate administrator and by the Vice Chancellor for Finance & Operations during the internal approval process.
- All cost-share from partnering organizations must be approved in writing by an appropriate administrator from the partnering organization.
During the project period, it is the responsibility of the Primary Investigator/Project Director to keep appropriate records and document that all cost-share commitments are honored.
- 设施 & 行政成本
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设施 & 行政(F&)成本, also referred to as indirect costs or overhead, are those costs associated with providing and maintaining the infrastructure that supports the research enterprise (buildings and their maintenance, 库, 等.) and which cannot easily be identified with a specific project. “设施” is defined as depreciation and use allowances, interest on debt associated with certain buildings, equipment and capital improvements, operation and maintenance expenses, 图书馆费用. “Administration” is defined as general administration and expenses, departmental and college administration, sponsored projects administration, and all other types of expenditures not listed specifically under one of the subcategories of 设施.
财政政策 FI0206, the University expects that appropriate F&A costs will be included in all proposal budgets, unless the sponsor specifically prohibits them, and it is expected that F&A costs will be recovered to the maximum extent possible.
Further, UTC has established procedures for how the F&A recoveries should be distributed once they are returned to the university. Those procedures are outlined in 这个文档.
- Award 合同/Subawards
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Award 合同 from external sponsors funding research, 教育, or service projects conducted by UTC must be processed through ORSP. Subawards that pay outside/third parties to do a portion of the work on an externally funded project must also be processed through ORSP. Additional information is available at Award 合同 and Subawards.
- Federal Funding Accountability and Transparency Act (FFATA) Requirements for Sub合同
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The Federal Funding Accountability and Transparency Act (FFATA) makes information on federal expenditures of taxpayer dollars more accessible to the public. FFATA requires prime recipients of federal awards to report on their subawards via a public website. Subawards include sub合同, subgrants, and other instruments awarding funds to third party recipients.
- 未成年人节目
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Sponsored programs involving minors are subject to UT的 policy on 未成年人节目. UTC specific procedures are available 在这里.
- 研究合规
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UT的 Responsible Conduct in 研究 & 学术活动 policy outlines expectations for high standards of research integrity and procedures related to allegations of misconduct.
UT的 访问ors Engaged in 研究 policy describes standards and requirements for individuals engaging in research on UT campuses who are not UT employees or enrolled students.
- 建议书样本的使用
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ORSP frequently provides sample funded proposals from other institutions that proposal writers can use to help identify the hallmarks of a successful proposal. These documents have been graciously provided by the PI/PD to illustrate the logical arguments, 清晰, 详细程度, 等. needed to be competitive.
在任何情况下 should information be taken from these documents without proper reference/citation. To do so may violate legal and ethical codes of conduct.